An executive sits in his office two miles east of Beijing developing new systems to present to a potential investor in Johannesburg, South Africa. Corporate offices of the Beijing corporation are headquartered in Cambridge, England with a team of development partners stationed in Seattle, Washington. Everyone must be available for a full staff and investor conference call at 3:00PM GBT, but from their respective locations. How can this be accomplished? Through the tried and proven method of conference calling.
Conference call is a system of telephonic communications where several parties of three or more can converse simultaneously from each of their specific locations-be they in another office in the same building, or another building in a different country. Conference calls are very commonly used in the workplace for meetings when all required parties are not able to unite physically, or when it is unnecessary for face to face discourse. Furthermore, with the recent development of advanced technologies, Freenet conferencing has also become a popular feature used informally by friends and families to communicate in groups from afar.
Not only do conference calls enhance an organization’s ability to connect with many necessary parties at once, but the overall costs of conferences decreases exponentially when compared to the traditional processes of purchasing flights, hotels, transportation, etc. This unnecessary travel not only increases costs, but also takes valuable time away from employees and decreases the productivity of those who may decide to attend a call and work on a project concurrently. With the ability to confer from the comfort of your own office or desk, you reduce the disruptions that would otherwise effect a number of participants. When the conference call is terminated, the parties can return back to work immediately.
While maintaining physical presence and facial expressions have long been understood to be standard necessities in the realm of productive and personable human correspondence, it is no longer feasible in today’s world to expect an abundant roundtable of peers discussing a project over lunch on a regular basis. Today’s competitive market and strict time restrictions call for swift action and immediate results in the workplace, where communication is key but must be used wisely and efficiently. Once you experience the immense advantage of maintaining a sound conference call system in your work arena, the era of roundtable etiquette will vanish into antiquity.